1.       Exhibitors shall be bound by the Terms and conditions set forth in this form and any changes must be made in writing and signed by an authorized representative of Doble Engineering Company (hereinafter “Doble”) who shall have full power to interpret and to alter or amend the rules hereof.  Any disputes or conflicts arising out of the interpretation of these terms and conditions or regarding the rights, duties and obligations of the Exhibitors shall be decided by Doble, whose decision shall be final.

2.       Payment - Exhibitors will not be permitted to exhibit unless they have paid in full to Doble prior to the event all of the fees agreed for this exhibition, in accordance with Doble’s published payment terms.

3.       Offer -Submission of an Exhibitor application and/or payment fees constitute an offer which Doble may choose to accept by assigning exhibition space.  Doble reserves the right to decline exhibitor applications at Doble’s discretion. Should Doble, at its discretion elect to decline an exhibitor application, any payments made by the applicant will be refunded.

4.       No Warranty - Doble makes no guarantees expressed or implied for the amount of traffic or sales leads an exhibitor may receive at the exhibition. Food and beverage stations will be placed in various locations around the exhibition space; Doble does not guarantee that food and beverage placement will be the same as in previous years.

5.       Compliance -Exhibitors are required to comply with all policies of the Westin Hotel Copley Place, and all Local, State and Federal laws.

6.       Assignment -Rights of Exhibitors shall not be assignable. No Exhibitors may assign or transfer or sublet the whole or any part of their contracted spaces to any other parties, without the express written consent of Doble.

7.       Right to Participate - Doble reserves all rights to refuse any persons or parties to enter this exhibition, only paid attendees, appointed persons of the Exhibitor and special invited guests who are accepted by Doble will be allowed to receive the entry badge for admission.

8.       Revocation - Failure of the Exhibitor at any time before or during the Exhibition period to comply with any of the Exhibition terms and conditions shall automatically deprive the right to participate any further in the Exhibition and no claim for refund of any fee paid shall be entertained by Doble.

9.       Prior Approval - Any exhibitor-organized social events of 6 persons or more (said persons representing companies other than the exhibitor) must be pre-approved by Doble in writing.

10.   Indemnity and Insurance - Exhibitor’s Property: Exhibiting company agree and acknowledge that the Westin Hotel and Doble will not be responsible for the safe-keeping of equipment, supplies, written material or other valuable items left in function rooms, guest rooms or anywhere on Westin Hotel property other than the Westin Hotel safe.  State laws will govern Hotel’s liability for items stolen in guestrooms or items kept in Hotel’s safe.  Accordingly, Exhibitor agrees that it will be responsible to provide security of any such aforementioned items and hereby assumes responsibility for loss thereof. Exhibitor may not rely on any verbal or written assurances provided by Hotel staff.  Exhibitor shall hold Hotel and Doble harmless for all claims regardless of legal theory or by third parties arising out of Exhibitor’s participation in this event.  Exhibitor shall be responsible for obtaining sufficient property and liability insurance and provide Doble with a certificate of Insurance naming Doble and the Hotel as additional insured.

11.   Exhibitor Cancellation - If an exhibitor cancels their exhibition space 60 or more days prior to the exhibition, they will receive a full refund of any payments made to Doble. If an exhibitor cancels space 59 – 31 days prior to the exhibition, they will receive a 50% refund. Cancellations made 30 days or less before the exhibition will receive no refund. Exhibitor agrees to pay any outstanding exhibitor application fees if they cancel 30 days or less before the exhibition.

12.   Force Majeure -  The performance of this Agreement is subject to any circumstance making it illegal or impossible to provide or use the Westin Hotel facilities, including acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities. 

13.   Governing Law - This agreement shall be governed by and construed according to the Laws of the Commonwealth of Massachusetts. Any claim between the parties arising hereunder shall be adjudicated in Massachusetts and the parties hereby assent to the personal jurisdiction of Massachusetts Courts.